Board Portals for Meetings

Effective meetings rely on timely access to relevant documents and materials. Board portals simplify the preparation, distribution and tracking of meeting materials, thereby saving time and money for board members and administrators.

Modern board management solutions facilitate real-time collaboration across multiple platforms, devices and locations to empower board members to play a more active role in governance within and out of the meeting room. They may also incorporate eSignature technology, which not only supports hybrid and remote meetings but also verify the authenticity of the meeting for peace of mind.

Board-level documents are among the most sensitive information in any company. It is essential that your board portal allows instant updates so that every board member is able to work with the most recent version. This will also help save your board time by preventing them from debating an outdated version of the document in meetings.

Your board portal should provide a central location to store documents and other files, so that your board members do not need to comb through a mess of email threads that are outdated and quickly dated or peruse physical meeting packs. The software you use for your board should allow members to view meeting schedules as well as upcoming agenda items via their own personal dashboard, so that they don’t need to spend time looking up details or trying to remember important dates.

The best board portals enable you to create meeting materials in minutes not hours. Your board can reduce time by using templates, reusing agendas from the past and integrating calendars to show real-time availability of members of the board.

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